Faced with decentralized processes, lack of visibility, and rising costs, a major university sought SEI’s expertise to implement a central repository, governance framework, and structured onboarding process for software and SaaS solutions. Learn how this transformation led to enhanced compliance, security, and over $1 million in savings.
Problem
A major university was struggling to manage their software application portfolio.
There was:
- No central application database.
- No documented ownership for software products.
- No standard process for purchasing software or SaaS solutions.
- No clear visibility into potential security, accessibility, regulatory, or compliance risks.
- A tremendous amount of wasted time and money as a result.
Solution
- SEI was engaged to help define a central application portfolio and supporting governance process and documentation.
- SEI engaged key members of IT, Security, Accessibility, Asset, Procurement, and Architecture to align and develop a structured and systemic onboarding process for new software and SaaS solutions.
- SEI established a Steering Committee that aligned priorities and dependencies across various organizations to ensure university-wide alignment on the initiative.
Results
- A central repository of university-owned software and SaaS products.
- A well-recognized and supported governance body and supporting processes.
- Security, Accessibility, and Architecture reviews of all new software and SaaS requests.
- Well over $1 million in potential software licensing savings.