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Enterprise Application Portfolio Management

Oct 9, 2024   |   By Tom Frost

Faced with decentralized processes, lack of visibility, and rising costs, a major university sought SEI’s expertise to implement a central repository, governance framework, and structured onboarding process for software and SaaS solutions. Learn how this transformation led to enhanced compliance, security, and over $1 million in savings.

Problem

A major university was struggling to manage their software application portfolio.

There was:

  • No central application database. 
  • No documented ownership for software products. 
  • No standard process for purchasing software or SaaS solutions.
  • No clear visibility into potential security, accessibility, regulatory, or compliance risks.
  • A tremendous amount of wasted time and money as a result.

Solution

  • SEI was engaged to help define a central application portfolio and supporting governance process and documentation.
  • SEI engaged key members of IT, Security, Accessibility, Asset, Procurement, and Architecture to align and develop a structured and systemic onboarding process for new software and SaaS solutions.
  • SEI established a Steering Committee that aligned priorities and dependencies across various organizations to ensure university-wide alignment on the initiative.

Results

  • A central repository of university-owned software and SaaS products.
  • A well-recognized and supported governance body and supporting processes.
  • Security, Accessibility, and Architecture reviews of all new software and SaaS requests.
  • Well over $1 million in potential software licensing savings.

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